COVID-19 Federal Guidelines for Reopening Tasting Rooms (Part 3)
by Molly Kelly, Enology Extension Educator
In blog post #1 (June 29th) Penn State Extension covered current COVID-19 state guidelines for the reopening of Pennsylvania tasting rooms. In the second post (July 13th) we covered federal guidelines of general best practices related to the reopening of tasting rooms and COVID-19 drawn from guidance by the Centers for Disease Control (CDC), US Department of Labor, American Industrial Hygiene Association (AIHA), Occupational Safety and Health Administration (OSHA) and the Food and Drug Administration (FDA).
These agencies offer considerations for ways in which operators can protect employees, customers, and communities and slow the spread of COVID-19. These considerations are meant to supplement—not replace—any state, local, territorial, or tribal health and safety laws, rules, and regulations with which businesses must comply.
In this third and final post we will discuss additional federal guidelines to more safely open tasting rooms.
Ventilation
- Make sure ventilation systems are operating properly and increase circulation of outdoor air as much as possible (ex: open windows/doors, prioritize outdoor seating).
- Do not open windows/doors if doing so poses a safety or health risk (ex: fall risk, triggering asthma attacks).
- Maintain indoor relative humidity at 40-60%.
- Consider using portable HEPA filtration units.
- If fans such as pedestal fans or hard mounted fans are used in the bar, take steps to minimize air from fans blowing from one person directly at another individual.
NOTE: Contact an occupational health and safety professional or ventilation specialist for advice on how to best utilize ventilation systems.
Signs and Messages
- Post signs in highly visible locations (ex: restrooms, entrances) that promote everyday protective measures (ex: proper handwashing, wearing masks).
- Place signs at the entrance that encourages customers to follow physical distancing requirements. Find creative and fun ways for staff and security to encourage customers to follow these guidelines.
- Place signs asking customer and employees to wash hands before and after using the restroom.
- Refer to CDC’s free print and digital resources.
Promoting Behaviors that Reduce Spread/Protect Employee Health
- Stay home when appropriate.
- Develop policies that encourage sick employees to stay home.
- Employees should stay home if they have tested positive for or are showing COVID-19 symptoms.
- Employees who have recently had a close contact with a person with COVID-19 should stay home and monitor health.
- Stagger or rotate shifts to limit number of employees present at same time.
- Minimize the number of customers present at one time (refer to previous post for PA-specific guidelines).
- Designate a COVID-19 Point of Contact for each shift to be responsible for responding to COVID concerns.
Establish protocols for execution upon discovery that the business has been exposed to a person who is a probable or confirmed case of COVID-19 including:
- Close off areas visited by the person who is a probable or confirmed case. Open outside doors and windows and wait a minimum of 24 hours, or as long as practical, before beginning cleaning and disinfection. Ensure safe and correct use and storage of EPA-approved List N disinfectants.
- Prepare to isolate and safely transport those who are sick to their home or a healthcare facility.
- Identify employees that were in close contact (within about 6 feet for about 10 minutes) with a person with a probable or confirmed case of COVID-19 from the period 48 hrs before symptom onset to the time at which the patient isolated. Advise them to stay home and self-monitor for symptoms and follow CDC guidance if symptoms develop.
- Consistent with applicable law and privacy policies, have staff self-report to the designated Point of Contact if they have symptoms of COVID-19 or were exposed to someone with the virus within the last 14 days.
- Close off areas used by a sick person. Wait at least 24 hours before cleaning and disinfecting.
- Notify local health officials of any case of COVID-19 while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA).
Communication
- Communicate to the customers what the bar is doing to mitigate the spread of COVID-19 (e.g., disinfection routine, health policies for staff, and health & safety measures in place).
- Consider placing signage on tables to show that they have been disinfected after previous customers.
- Communicate that the bar has the right to refuse service to anyone exhibiting symptoms or not following guidelines (ex: physical distancing).
- Platforms for communication could include websites, reservation processes, hand-outs, and outdoor signage.
Disclaimer: Penn State Extension educational programs, content, and recommendations (including text, graphics, and images) are for educational purposes only. The Pennsylvania State University does not guarantee the accuracy, adequacy or completeness of any information and is not responsible for any errors or omissions or for the results obtained from the use of such information.
References
- FDA. Best Practices for Retail Food Stores, Restaurants, and Food Pick-Up/Delivery Services During the COVID-19 Pandemic.
- OSHA. Retail Workers and Employers in Critical and High Customer-Volume Environments.
- CDC. Implementation of Mitigation Strategies for Communities with Local COVID-19 Transmission
- CDC. What to Do if You are Sick
- CDC. June 30, 2020 Considerations for Restaurants and Bars
- Numerous wellness questionnaire examples are available online (e.g., South Dakota Department of Health’s COVID-19: Employee Screening Questions and Guidelines).BusinessScreening_Q&A.pdf
- July 2, 2020 Governor’s Process to Reopen Pennsylvania
- COVID Prevention Plan for Food Establishments. June 2, 2020
- COVID-19 Risk Assessment Form for OSHA Guidelines May, 2020
- Nyco: What’s the Difference between Sanitizers and Disinfectants? Accessed July 6, 2020
- AIHA. version 2, June 19,2020 Reopening-Guidance-for-the-Bar-Industry_GuidanceDocument.pdf
COVID-19 Federal Guidelines for Reopening Tasting Rooms
by Molly Kelly, Enology Extension Educator
In blog post #1 (June 29th) Penn State Extension covered current COVID-19 state guidelines for the reopening of Pennsylvania tasting rooms. In the second and third post we will cover federal guidelines of general best practices related to the reopening of tasting rooms and COVID-19 drawn from guidance by the Centers for Disease Control (CDC), US Department of Labor, American Industrial Hygiene Association (AIHA), Occupational Safety and Health Administration (OSHA) and the Food and Drug Administration (FDA).
These agencies offer considerations for ways in which operators can protect employees, customers, and communities and slow the spread of COVID-19. These considerations are meant to supplement—not replace—any state, local, territorial, or tribal health and safety laws, rules, and regulations with which businesses must comply.
Cleaning and Disinfection
- Continue to follow all required state and local regulations (see June 29th post)
- Cleaners, Sanitizers and Disinfectants defined:
- Cleaners remove dirt and debris by scrubbing, washing and rinsing. Be sure you are using the right type of cleaner for the soil you need to remove.
- Sanitizers kill certain bacteria (listed on product’s label), in a specific period of time, and are regulated by the EPA.
- Disinfectants kill certain bacteria, viruses, mildews, or fungi (listed on se products that meet EPA disinfection criteria (List N) and that are appropriate for the surface. Note contact time according to manufacturer directions.
- Clean and disinfect high touch areas routinely in accordance with guidelines issued by the Centers for Disease Control and Prevention (CDC). Maintain pre-existing cleaning protocols established by the business for all other areas of the building.
- Establish disinfection protocols and train staff on proper cleaning/disinfection.
- Consider establishing a single staff position whose responsibility is to disinfect. This person should be continuously cleaning and visible to customers.
- Consider using a checklist or audit system to track how often cleaning is conducted.
- Wear gloves to empty garbage cans. Wash hands after removing gloves (see link for poster showing correct removal of gloves)
General cleaning and disinfection practices (CDC).
- Remove visible dirt and debris.Routinely clean surfaces and objects with soap and water.
- Disinfect with EPA-approved products.
- If these products are not available, alternative disinfectants may be used (ex: 1/3 cup bleach added to 1 gallon of water, or 70% alcohol solution).
- Frequently touched surfaces should be cleaned and disinfected at least daily.
- Adjust your practices as federal, state and local guidance are updated.
- If your business has been unoccupied for more than 7 days, it will only need your normal cleaning routine to reopen since the virus cannot survive on surfaces longer than this time.
- Soft and porous materials that are not frequently touched should only be cleaned or laundered following label directions, using the warmest appropriate water setting.
- Regularly disinfect liquor bottles, pour stations, taps, etc.
Restrooms
- Doors to multi-stall restrooms should be able to be opened and closed without touching handles, if at all possible.
- Place a trash can by the door if the door cannot be opened without touching the handle.
- For single restrooms, provide signage and materials (paper towels and trash cans) for individuals to use without touching the handles.
- Provide paper towels and air dryers in restrooms.
- The WHO and CDC currently state that hands can be dried using a paper towel or hand dryer.
- The use of touch or push hand dryers is discouraged due to possible surface contamination. If hand dryers are used, consider touchless devices.
Handwashing
- Require frequent handwashing for at least 20 seconds with soap and water.
- Establish a “before and after service” hand washing or sanitizing for all staff including bar staff.
- Provide hand sanitizer at each table and throughout the bar.
- Although not necessary if hand-washing protocols are rigorously followed, consider providing gloves to servers. If they are worn, they must be changed regularly and are not a substitution for hand-washing.
Tastings
- Ensure that all employees are made aware of required procedures by communicating them either orally or in writing.
- COVID-19 transmission risk is highest during tastings when customers remove masks.
- Masks should only be removed when tasting/eating and worn at all other times.
- Since spitting increases aerosols, do not allow spitting.
- Install physical barriers, such as sneeze guards and partitions, particularly in areas where it is difficult for individuals to remain at least 6 feet apart. Barriers can be useful at cash registers, tasting bar, host stands, or food pickup areas where maintaining physical distance of at least 6 feet is difficult.
- Provide physical guides, such as tape on floors or sidewalks and signage, to ensure that individuals remain at least 6 feet apart. Consider providing these guides where lines form and at the bar.
- Staff should pour samples 6 feet away from customers, place samples on bar/table and move 6 feet away or consider delivering samples to customers seated at tables.
- No shared snacks such as crackers. Consider single serve containers.
- Everything should be disposable. Glasses can be washed according to established protocols.
- Use disposable cups if possible.
- Prior to entering the tasting room, have customers confirm that they will abide by established protocols (ex: 6 feet distancing, masks).
- Provide hand sanitizer throughout the business, including entrances and exits.
- Consider starting with a “reservation only policy” to start.
- Require face coverings for staff. The type depends on local requirements and availability.
Modified Layouts and Procedures
- Alter layouts to ensure all customer parties remain at least 6 feet apart (ex: mark tables and chairs that are not to be used, tape on floors).
- Ask customers to wait in their cars while waiting to be seated.
- Inform customers of business policies on signs and website.
- Use phone app/text or signs to let patrons know that table is ready.
Checkout
- Discourage use of cash to make purchases.
- Encourage credit card use over cash, when possible.
- Have staff package purchases for customers.
- Avoid lines and maintain 6 feet distancing.
- Staff should wash or sanitize hands between transactions.
The third blog post will cover additional considerations for reopening tasting rooms.
Disclaimer: Penn State Extension educational programs, content, and recommendations (including text, graphics, and images) are for educational purposes only. The Pennsylvania State University does not guarantee the accuracy, adequacy or completeness of any information and is not responsible for any errors or omissions or for the results obtained from the use of such information.
References
- FDA. Best Practices for Retail Food Stores, Restaurants, and Food Pick-Up/Delivery Services During the COVID-19 Pandemic.
- OSHA. Retail Workers and Employers in Critical and High Customer-Volume Environments.
- CDC. Implementation of Mitigation Strategies for Communities with Local COVID-19 Transmission
- CDC. What to Do if You are Sick
- CDC. May 27, 2020 Considerations for Restaurants and Bars
- Numerous wellness questionnaire examples are available online (e.g., South Dakota Department of Health’s COVID-19: Employee Screening Questions and Guidelines).BusinessScreening_Q&A.pdf
- July 2, 2020 Governor’s Process to Reopen Pennsylvania
- COVID Prevention Plan for Food Establishments. June 2, 2020
- COVID-19 Risk Assessment Form for OSHA Guidelines May, 2020
- Nyco: What’s the Difference between Sanitizers and Disinfectants? Accessed July 6, 2020
- AIHA. version 2, June 19,2020 Reopening-Guidance-for-the-Bar-Industry_GuidanceDocument.pdf
COVID-19 Guidelines for Reopening of Pennsylvania Tasting Rooms
by Molly Kelly, Enology Extension Educator
The virus that causes the Coronavirus 2019 Disease (COVID-19) is known as SARS-CoV-2. The virus can be easily transmitted, especially in settings where large groups gather. Penn State Extension offers the guidelines of health and safety best practices related to the reopening of tasting rooms to mitigate the spread of the virus. A series of general best practices was summarized through guidance from federal and state agencies including the Centers for Disease Control (CDC), US Department of Labor, American Industrial Hygiene Association (AIHA), Occupational Safety and Health Administration (OSHA), Food and Drug Administration (FDA) and the Pennsylvania Department of Health.
In this series of blog posts, we will first examine Pennsylvania-specific guidelines. Future posts will focus on federal guidelines. We will offer the most up-to-date information but please realize that guidelines may change quickly. In this post we offer some links that would be useful to check on a regular basis.
COVID-19 is mostly spread by respiratory droplets that are airborne when infected individuals cough, talk, or sneeze. The virus may also contaminate hands that touch surfaces with the virus present. It can then be spread to the nose or mouth, resulting in infection. A number of best practices are covered here including handwashing, staying home when sick, and strict environmental cleaning and disinfection that can assist with lowering the risk of infection and viral spread.
Pennsylvania is reopening counties in phases. As of June 20, 2020, all counties are in the green phase except one. Lebanon County remains in the yellow phase. Governor Tom Wolf announced that Lebanon County is slated to move to the green phase of reopening on July 3, putting all 67 counties in green. For up to date information regarding phase status please see the official Pennsylvania government website at https://www.governor.pa.gov/process-to-reopen-pennsylvania/
Phases for Pennsylvania Counties
We also pulled those statements that we thought were most important to the industry. Please refer to the document above for detailed information.
- Red: Businesses are permitted to provide take-out (curbside) and delivery sales only and may not allow the service or consumption of food or beverages on the premises. Also, masks are required.
- Yellow: Businesses are permitted to provide take-out and delivery sales as well as dine-in service in outdoor seating areas as long as they strictly adhere to the state requirements for maximum occupancy limits (see below). Masks are required.
- Green: Businesses are permitted to provide take-out and delivery sales as well as dine-in service in both indoor and outdoor seating areas as long as they strictly adhere to the state requirements including maximum occupancy limits. Masks are required.
- Bar seating may be utilized provided that customers are seated and comply with the physical distancing guideline of at least 6 feet or physical barriers between customers.
- A maximum of four customers that have a common relationship may sit together at the bar, while adhering to the physical distancing guidelines or barriers between other customers.
- Penn State Extension suggestion: Consider providing wine tasting at a table where the patrons are distanced from the pourer/server. That table can be better isolated and an establishment can serve more sets of patrons while avoiding a crowded bar.
State-specific and local guidance from the Pennsylvania Department of Health (updated June 25, 2020)
Please note that the COVID-19 situation is constantly changing and wineries are encouraged to follow updates.
The following items MUST be followed according to the order of the governor’s office:
- Follow maximum occupancy limits for indoor/outdoor areas.
- Method 1: Limit to 50% of state fire capacity or 24 people per 1,000 square feet if no fire code is available.
- Method 2: Arrange business so that customers sitting at a table are not within six feet of any customers at another table (this distance would also apply to the tasting bar).
- The Commonwealth will require commonwealth-created “COVID-19 Safety Procedures for Businesses” flyer to be clearly displayed at workplaces, along with publicly posted acknowledgement by the employer that the guidance is being followed. COVID-19-Reopening-Businesses-Flyer-8-5×11-1.pdf
- There is also a requirement to name a “Pandemic Safety Officer” in charge of carrying out COVID-19 safety procedures.
- Masks must be worn by workers and customers while entering, exiting or traveling throughout the business. Patrons may remove masks while seated or eating/drinking.
- Those who cannot wear a mask due to a medical condition are not required to wear one and do not need to provide any documentation of such medical condition.
- Protocols must be established to execute upon discovery that the business has been exposed to a person with probable or confirmed case of COVID-19.
- Employees must be trained on importance and expectation of increased frequency of handwashing, the use of hand sanitizer with at least 60% alcohol, and avoidance of touching the face with hands. Make sure to document all training.
- Provide masks for employees to wear at all times and make it mandatory to wear masks.
- Where possible, stagger work stations to avoid employees standing right next to each other. If not possible, increase frequency of cleaning and sanitizing surfaces.
- Verify that dishwashing machines are operating at the required wash, rinse and sanitize temperatures according to standard protocols.
- Provide physical guides to ensure customers remain at least six feet apart. (ex: tape on floors or sidewalks and signage)
- Assign employees to monitor and clean high-touch areas frequently. (ex: entrance doors, bathroom surfaces)
- Clean and disinfect any shared items that customers come in contact with. (ex: tabletops, digital payment devices)
- Live musicians performing at a restaurant, facility or venue must remain at least six feet from patrons and staff.
The following action items ARE ENCOURAGED according to the order of the governor’s office:
- Establish a written, worksite-specific COVID-19 prevention plan, perform a comprehensive risk assessment of all work areas and designate a person to implement the plan.
- In a risk assessment approach, the facility is divided into various functions and positions. The facility then assesses what could go wrong at each step of the process.
- Controls are then put in place to prevent them from happening.
- For additional information on COVID for Food Establishments and developing a prevention plan form please see the link for an article by Martin Bucknavage and Richard Kralj from the Penn State Extension Food Safety and Quality team entitled COVID Prevention Plan for Food Establishments.
- Links to a COVID risk assessment form developed by the Occupational Safety and Health Administration (OSHA) are provided in the above document. Form examples are included (OSHA is the federal agency that investigates businesses where there is potential for infection).
- Please refer to the webinar “Preparing a COVID-19 Prevention Plan for Retail Food Establishments” for additional important information.
- Prior to each shift, ask that employees self-measure their temperature and assess symptoms. Below are a number of wellness questionnaires that may be utilized for this purpose.
- Use single-use disposable menus (including tasting notes) and discard after each customer. Another option is to list wines available on a chalkboard and ask consumers to select samples from the list. Using reusable menus, other than digital menus sanitized after each use are prohibited in yellow phase.
- Install physical barriers such as sneeze guards and partitions at point-of-sale terminals, cash registers, bars and other areas where maintaining six feet physical distance is difficult.
- Provide hand sanitizer for customers and employees after handling credit cards or cash.
- Schedule closure periods throughout the day to allow for cleaning and sanitizing.
- Use separate doors to enter and exit the business when possible.
For the most up-to-date, reliable information, please continue to refer to the Commonwealth of Pennsylvania’s website for Responding to COVID-19 in Pennsylvania.
Disclaimer: While Penn State Extension makes great efforts to produce the information within these protocols as timely and accurately as possible, we make no claims about the completeness of the contents and disclaim liability for errors or omissions in the contents. Remember that it is important to follow current federal, state and local regulations and guidance.
Note: We will host a panel discussion on the reopening of tasting rooms during COVID-19″ on July 22, 2020 as part of our webinar series. The announcement and registration link will follow soon.
- FDA. Best Practices for Retail Food Stores, Restaurants, and Food Pick-Up/Delivery Services During the COVID-19 Pandemic.
- OSHA. Retail Workers and Employers in Critical and High Customer-Volume Environments.
- CDC. Implementation of Mitigation Strategies for Communities with Local COVID-19 Transmission
- CDC. What to Do if You are Sick
- CDC. June 27, 2020 Considerations for Restaurants and Bars
- AIHA. version 2, June 19,2020 Reopening-Guidance-for-the-Bar-Industry_GuidanceDocument.pdf
- Numerous wellness questionnaire examples are available online (e.g., South Dakota Department of Health’s COVID-19: Employee Screening Questions and Guidelines).BusinessScreening_Q&A.pdf
- PDOH. June 25, 2020 Governor’s Process to Reopen Pennsylvania
- COVID Prevention Plan for Food Establishments. June 2, 2020
- COVID-19 Risk Assessment Form for OSHA Guidelines May, 2020